Privacy Policy | Data protection

We take the protection of your data seriously.

 Privacy statement

www.iwoev.org is an offer of the Housing Initiative for Eastern Europe (IWO), registered association (eingetragener Verein, e.V.).

IWO e.V. takes data protection seriously. The collection of your data takes place within the scope of the legal regulations. You can find comprehensive information about them at www.datenschutz.de .

This data protection declaration clarifies the type, scope and purpose of the processing of personal data (hereinafter referred to as "data") within our online offering and the associated websites, functions and content as well as external online presences, including future social media profiles (hereinafter jointly referred to as "online offering"). With regard to the terms used, such as "processing" or "controller", we refer to the definitions in Art. 4 of the Basic Data Protection Regulation (DSGVO).

When you visit www.iwoev.org, the web servers temporarily store the connection data of the requesting computer, the web pages you visit on our website, the date and duration of the visit, the identification data of the browser and operating system type used as well as the website from which you visit us by default for the purpose of system security. We use the personal data provided by you exclusively for the purpose of the technical administration of the web pages and for the fulfilment of offered services.

Your personal data will not be passed on to third parties unless this is necessary to answer your enquiry.

Additional personal information such as your name, address, telephone number or e-mail address is not collected unless you provide this information voluntarily, e.g. as part of a registration, membership request, survey, information and contact request or newsletter subscription.

 

Types of data processed and purpose of processing

 

- Inventory data (for example, names, addresses).
- Contact data (e.g. e-mail, telephone numbers).
- Content data (e.g. text input, photographs, videos).
- Usage data (e.g. websites visited, interest in content, access times).
- Meta/communication data (e.g. device information, IP addresses).


 

 

Processing is carried out for the purpose of

- Provision of the online offer, its functions and contents.
- Answer contact requests and communicate with users.
- Security measures.
- Reach measurement/Marketing.

 

 

Categories of data subjects

Visitors and users of the online service (previously and hereinafter collectively referred to as "Users").

 

Terms used

 

"personal data" means any information relating to an identified or identifiable natural person (hereinafter "data subject"); a natural person who can be identified, directly or indirectly, in particular by association with an identifier such as a name, an identification number, location data, an online identifier (e.g. a cookie) or one or more specific characteristics which express the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person, is regarded as identifiable.

"processing" means any operation or set of operations which is carried out with or without the aid of automated processes and which involves personal data. The term reaches far and covers practically every handling of data.

"responsible" means the natural or legal person, public authority, agency or other body which alone or jointly with others determines the purposes and means of the processing of personal data.

 

Applicable legal bases

 

In accordance with Art. 13 DSGVO we inform you about the legal basis of our data processing. If the legal basis is not mentioned in the privacy statement, the following applies: The legal basis for obtaining consent is Art. 6 para. 1 lit. a and Art. 7 DSGVO, the legal basis for processing in order to fulfil our services and carry out contractual measures as well as answer inquiries is Art. 6 para. 1 lit. b DSGVO, the legal basis for processing in order to fulfil our legal obligations is Art. 6 para. 1 lit. c DSGVO, and the legal basis for processing in order to safeguard our legitimate interests is Art. 6 para. 1 lit. f DSGVO. In the event that vital interests of the data subject or another natural person necessitate the processing of personal data, Art. 6 para. 1 lit. d DSGVO serves as the legal basis.

 

Cooperation with contract processors and third parties

 

Insofar as we disclose data to other persons and companies (contract processors or third parties) within the scope of our processing, transfer them to them or otherwise grant them access to the data, this shall only take place on the basis of legal permission (e.g. if a transfer of the data to third parties, such as payment service providers, in accordance with Art. 6 Para. 1 lit. b DSGVO is necessary for the performance of the contract), if you have consented, if a legal obligation provides for this or on the basis of our legitimate interests (e.g. when using agents, web hosts, etc.).

If we commission third parties with the processing of data on the basis of a so-called "order processing contract", this is done on the basis of Art. 28 DSGVO.

 

Transfers to third countries

 

If we process data in a third country (i.e. outside the European Union (EU) or the European Economic Area (EEA)) or if this is done in the context of the use of third-party services or the disclosure or transfer of data to third parties, this will only occur if it is done to fulfil our (pre)contractual obligations, on the basis of your consent, a legal obligation or on the basis of our legitimate interests. Subject to legal or contractual permissions, we process or allow the data to be processed in a third country only if the special requirements of Art. 44 ff. of the German Data Protection Act apply. Process DSGVO. This means that the processing takes place e.g. on the basis of special guarantees such as the officially recognised determination of a data protection level corresponding to the EU (e.g. for the USA by the "Privacy Shield") or the observance of officially recognised special contractual obligations (so-called "standard contractual clauses").

 

Rights of data subjects

 

You have the right to request confirmation as to whether the data in question will be processed and to be informed of this data and to receive further information and a copy of the data in accordance with Art. 15 DSGVO.

In accordance with Art. 16 DSGVO, you have the right to request the completion of data concerning you or the correction of incorrect data concerning you.

Pursuant to Art. 17 DSGVO, you have the right to demand that the relevant data be deleted immediately or, alternatively, to demand a restriction on the processing of the data pursuant to Art. 18 DSGVO.

You have the right to request to receive the data concerning you which you have provided to us in accordance with Art. 20 DSGVO and to request its transfer to other responsible parties.

Pursuant to Art. 77 DSGVO, you also have the right to file a complaint with the competent supervisory authority if you are of the opinion that the processing of your personal data violates the EU DSGVO. The competent regulatory authority for us is:

Berlin Commissioner for Data Protection and Freedom of Information
Friedrichstraße 219
10969 Berlin
 

The supervisory authority to which you have submitted a complaint will inform you of the status and outcome of the complaint, including the possibility of a judicial remedy under Art. 78 EU-DSGVO.

If you have any questions, please do not hesitate to contact our data protection officer at any time.

 

Right of withdrawal

They have the right to revoke consents granted pursuant to Art. 7 para. 3 DSGVO with effect for the future.

 

Right of objection

You may object at any time to the future processing of the data concerning you in accordance with Art. 21 DSGVO. The objection may in particular be lodged against processing for the purposes of direct marketing.

 

Cookies and right to object to direct advertising

 

Cookies are small files that are stored on the user's computer. Different data can be stored within the cookies. A cookie is primarily used to store information about a user (or the device on which the cookie is stored) during or after the user's visit to an online service. Temporary cookies, or "session cookies" or "transient cookies", are cookies that are deleted after a user leaves an online offer and closes his browser. The contents of a shopping basket in an online shop or a login jam, for example, can be stored in such a cookie. Cookies are referred to as "permanent" or "persistent" and remain stored even after the browser is closed. For example, the login status can be saved if users visit it after several days. The interests of the users can also be stored in such a cookie, which are used for range measurement or marketing purposes. Third party cookies" are cookies offered by providers other than the person responsible for operating the online service (otherwise, if they are only their cookies, they are referred to as "first party cookies").

We may use temporary and permanent cookies and explain this in our privacy policy. Currently we use cookies for web analysis regarding our webpage on www.iwoev.org.

Web analysis

Use of Google Analytics

This website uses Google Analytics, a web analysis service of Google Inc. ("Google"). Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there. However, in the event that IP anonymisation is activated on this website, your IP address will be shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transferred to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on the website activities and to provide further services to the website operator in connection with the use of the website and the Internet.

The IP address transmitted by your browser within the framework of Google Analytics is not combined with other data from Google.

You can deactivate the storage of Google Analytics cookies on this website.

You can also generally prevent the storage of cookies by adjusting your browser software accordingly; however, we would like to point out that in this case you may not be able to use all the functions of this website to their full extent. You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of this data by Google by downloading and installing the browser plug-in available under the following link: http://tools.google.com/dlpage/gaoptout?hl=de.

We use Google Analytics to analyse and regularly improve the use of our website. We can use the statistics obtained to improve our offer and make it more interesting for you as a user. For the exceptional cases in which personal data is transferred to the USA, Google has subjected itself to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework. The legal basis for the use of Google Analytics is Art. 6 para. 1 sentence 1 lit. f DSGVO.

Third party information: Google Dublin, Google Ireland Ltd, Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001. User terms and conditions: http://www.google.com/analytics/terms/de.html, overview of data protection: http://www.google.com/intl/de/analytics/learn/privacy.html, as well as the privacy policy: http://www.google.de/intl/de/policies/privacy.

Also cookies can be used on third online offers to which we refer in the context of our Internet offer.

If users do not want cookies to be stored on their computer, they are asked to deactivate the corresponding option in the system settings of their browser. Stored cookies can be deleted in the system settings of the browser. The exclusion of cookies can lead to functional limitations of an online offer.

A general objection to the use of cookies for online marketing purposes can be raised for a large number of services, especially in the case of tracking, via the US website http://www.aboutads.info/choices/ or the EU website http://www.youronlinechoices.com/ .

 

Deletion of data

 

The data processed by us will be deleted or their processing restricted in accordance with Art. 17 and 18 DSGVO. Unless expressly stated in this data protection declaration, the data stored by us will be deleted as soon as they are no longer required for their intended purpose and there are no legal obligations to retain them. If the data are not deleted because they are required for other and legally permissible purposes, their processing will be restricted. This means that the data will be blocked and not processed for other purposes. This applies, for example, to data that must be stored for commercial or tax reasons.

In accordance with legal requirements in Germany, the documents are stored in particular for 6 years in accordance with § 257 (1) HGB (German Commercial Code) (commercial books, inventories, opening balance sheets, annual financial statements, commercial letters, accounting records, etc.) and for 10 years in accordance with § 147 (1) AO (German Tax Code) (books, records, management reports, accounting records, commercial and business letters, documents relevant for taxation, etc.).

 

Hosting

 

The hosting services used by us serve the provision of the following services: Infrastructure and platform services, computing capacity, storage space and database services, security services and technical maintenance services which we use for the purpose of operating this online service.

We or our hosting provider process inventory data, contact data, content data, contract data, usage data, meta data and communication data of members, customers, interested parties and visitors of this online service on the basis of our legitimate interests in the efficient and secure provision of this online service pursuant to Art. 6 Para. 1 lit. f DSGVO in connection with Art. 28 DSGVO (conclusion of contract processing agreement).

 

Contacting us

 

When contacting us (e.g. by e-mail, telephone or via social media), the user's details will be processed in order to process the contact request and its processing in accordance with Art. 6 Para. 1 lit. b) DSGVO. The user data can be stored in a customer relationship management system ("CRM system") or comparable query management.

We will delete the requests if they are no longer necessary. We review the necessity every two years. Furthermore, the statutory archiving obligations apply.

 

Integration of third-party services and content

 

Within our online offering, we act on the basis of our legitimate interests (i.e. interest in the analysis, optimisation and economic operation of our online offering within the meaning of Art. 6 Para. 1 lit. f. of the German Civil Code). DSGVO) content or service offers from third parties in order to integrate their content and services, such as videos or fonts (hereinafter uniformly referred to as "content").

This always presupposes that the third-party providers of this content perceive the IP address of the user, since they would not be able to send the content to their browser without the IP address. The IP address is therefore required for the presentation of these contents. We strive to use only those contents, whose respective offerers use the IP address only for the distribution of the contents. Third parties may also use so-called pixel tags (invisible graphics, also known as "web beacons") for statistical or marketing purposes. The "pixel tags" can be used to evaluate information such as visitor traffic on the pages of this website. The pseudonymous information may also be stored in cookies on the user's device and may contain, among other things, technical information about the browser and operating system, referring websites, visit times and other information about the use of our online services, as well as may be linked to such information from other sources.

 

Youtube

We sometimes include videos from the "YouTube" platform of the provider Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Privacy Policy: https://www.google.com/policies/privacy/, Opt-Out: https://adssettings.google.com/authenticated.

 

Twitter

Within our website we use links to Twitter (Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA) profiles. If the user is a member of Twitter, Twitter can assign the call of the above-mentioned contents and functions to the user profiles there. According to their privacy policy https://twitter.com/de/privacy you have the possibility to object to the processing of your personal data (opt-out): https://twitter.com/personalization.

 

Google Maps

We sometimes integrate maps of the service "Google Maps" of the provider Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Privacy Policy: https://www.google.com/policies/privacy/, Opt-Out: https://adssettings.google.com/authenticated.

 

Responsible person / management of data processing

 

Initiative Wohnungswirtschaft Osteuropa (IWO) e.V. - Housing Initiative for Eastern Europe
Knut Höller
Executive Member of the Board
Friedrichstr. 95
10117 Berlin
Germany
Tel: +49 (0)30 2067 9802
E-Mail: info@iwoev.org


 

Data Protection Officer: Inga Rovbutas

Phone: +49 (0)30 2067 9802
E-mail: rovbutas@iwoev.org


IWO e.V. reserves the right to adapt the data protection declaration with effect for the future, in particular in the event of further development of the website, the use of new technologies or changes to the legal basis or corresponding jurisdiction. We recommend that you read the Privacy Policy from time to time and include a hard copy or copy with your records.

Created with Datenschutz-Generator.de by RA Dr. Thomas Schwenke. Adjustments by IWO e.V., as per June 2019

Get in touch with us

 

If you have any questions, concerns or information regarding data protection, please contact our data protection officer Ms Inga Rovbutas.

 

Project Manager | Data Protection Officer
Inga Rovbutas